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Microsoft Office codenamed Office 12 [5] is an office suite for Windows , developed and published by Microsoft. It was officially revealed on March 9, and was the 12th version of Microsoft Office. It was released to manufacturing on November 3, ; [6] it was subsequently made available to volume license customers on November 30, , [7] [8] and later to retail on January 30, , [1] shortly after the completion of Windows Vista.
The ninth major release of Office for Windows, Office was preceded by Office and succeeded by Office Office introduced a new graphical user interface called the Fluent User Interface , which uses ribbons and an Office menu instead of menu bars and toolbars. The new formats are intended to facilitate the sharing of information between programs, improve security, reduce the size of documents, and enable new recovery scenarios.
Office is incompatible with Windows and earlier versions of Windows. Office includes new applications and server-side tools, including Microsoft Office Groove , a collaboration and communication suite for smaller businesses, which was originally developed by Groove Networks before being acquired by Microsoft in Also included is SharePoint Server , a major revision to the server platform for Office applications, which supports Excel Services , a client-server architecture for supporting Excel workbooks that are shared in real time between multiple machines, and are also viewable and editable through a web page.
Its designer-oriented counterpart, Microsoft Expression Web , is targeted for general web development. However, neither application has been included in Office software suites.
Speech recognition functionality has been removed from the individual programs in the Office suite, as Windows Speech Recognition was integrated into Windows Vista. Windows XP users must install a previous version of Office to use speech recognition features.
Mainstream support for Office ended on October 9, , and extended support ended on October 10, It included an updated user interface, better accessibility support, improvements in the robustness of the platform, and greater functionality.
Office was released to volume licensing customers on November 30, , and to the general public on January 30, Since the initial release of Microsoft Office , three service packs containing updates as well as additional features have been released. Microsoft Office Service Packs are cumulative, so previous Service Packs are not a prerequisite for installation. Microsoft Office Service Pack 1 was released on December 11, Eligible employees of companies with volume license agreements for Microsoft Office receive additional tools, including enterprise content management , electronic forms, Information Rights Management capabilities and copies for use on a home computer.
The new user interface UI , officially known as Fluent User Interface , [28] [29] has been implemented in the core Microsoft Office applications: Word , Excel , PowerPoint , Access , and in the item inspector used to create or edit individual items in Outlook. These applications have been selected for the UI overhaul because they center around document authoring. The Office button, located on the top-left of the window, replaces the File menu and provides access to functionality common across all Office applications, including opening, saving, printing, and sharing a file.
It can also close the application. Users can also choose color schemes for the interface. A notable accessibility improvement is that the Office button follows Fitts's law. The ribbon , a panel that houses a fixed arrangement of command buttons and icons, organizes commands as a set of tabs , each grouping relevant commands.
The ribbon is not user customizable in Office Each application has a different set of tabs that exposes functions that the application offers. For example, while Excel has a tab for the graphing capabilities, Word does not; instead it has tabs to control the formatting of a text document.
Within each tab, various related options may be grouped together. The ribbon is designed to make the features of the application more discoverable and accessible with fewer mouse clicks [34] as compared to the menu-based UI used prior to Office Moving the mouse scroll wheel while on any of the tabs on the ribbon cycles—through the tabs.
The ribbon can be minimized by double clicking the active section's title, such as the Home text in the picture below. Third party add-ins, however, can bring menus and toolbars back to Office or customize the ribbon commands. Some tabs, called Contextual Tabs , appear only when certain objects are selected. Contextual Tabs expose functionality specific only to the object with focus. For example, selecting a picture brings up the Pictures tab, which presents options for dealing with the picture.
Similarly, focusing on a table exposes table-related options in a specific tab. Contextual Tabs remain hidden except when an applicable object is selected. Microsoft Office also introduces a feature called Live Preview , which temporarily applies formatting on the focused text or object when any formatting button is moused-over. The temporary formatting is removed when the mouse pointer is moved from the button.
This allows users to have a preview of how the option would affect the appearance of the object, without actually applying it. The new Mini Toolbar is a small toolbar with basic formatting commands that appears within the document editing area, much like a context menu.
When the mouse selects part of the text, Mini Toolbar appears close to selected text. It remains semi-transparent until the mouse pointer is hovered on it, to avoid obstructing what is underneath. Mini Toolbar is not customizable in Office , but can be turned off. It is customizable, although this feature is limited, compared to toolbars in previous Office versions. Any command available in the entire Office application can be added to the Quick Access toolbar , including commands not available on the ribbon as well as macros.
Keyboard shortcuts for any of the commands on the toolbar are also fully customizable, similar to previous Office versions. SmartArt, found under the Insert tab in the ribbon in PowerPoint, Word, Excel, and Outlook, is a new group of editable and formatted diagrams.
There are preset SmartArt graphics layout templates in categories such as list, process, cycle, and hierarchy. When an instance of a SmartArt is inserted, a Text Pane appears next to it to guide the user through entering text in the hierarchical levels. Each SmartArt graphic, based on its design, maps the text outline, automatically resized for best fit, onto the graphic.
There are a number of "quick styles" for each graphic that apply largely different 3D effects to the graphic, and the graphic's shapes and text can be formatted through shape styles and WordArt styles. In addition, SmartArt graphics change their colors, fonts, and effects to match the document's theme. Such files are saved using an extra X letter in their extension. However, it can still save documents in the old format, which is compatible with previous versions. Alternatively, Microsoft has made available a free add-on known as the Microsoft Office Compatibility Pack that lets Office , XP, and open, edit, and save documents created under the newer format.
Files containing macros are saved with an extra M letter in their extension instead. However, due to legal objections from Adobe Systems , Office originally did not offer PDF support out of the box, but rather as a separate free download. Office documents can also be exported as XPS documents. This is part of Service Pack 2 and prior to that, was available as a free plug-in in a separate download. Microsoft backs an open-source effort to support OpenDocument in Office , as well as earlier versions up to Office , through a converter add-in for Word, Excel and PowerPoint, and also a command-line utility.
Section 8. Peter Amstein and the Microsoft Office team are reluctant to make liberal use of extension mechanisms, even though provided in ODF 1. They want to avoid all appearance of an embrace-extend attempt. In Office , Microsoft introduced the Document Inspector , an integral metadata removal tool that strips Word, Excel, and PowerPoint documents of information such as author name and comments and other "metadata".
In Microsoft Office , the Office Assistants were eliminated in favour of a new online help system. One of its features is the extensive use of Super Tooltips, which explain in about one paragraph what each function performs. Some of them also use diagrams or pictures. These appear and disappear like normal tooltips, and replace normal tooltips in many areas. The Help content also directly integrates searching and viewing Office Online articles. Microsoft Office includes features geared towards collaboration and data sharing.
As such, Microsoft Office features server components for applications such as Excel, which work in conjunction with SharePoint Services , to provide a collaboration platform. NET 2. Excel server exposes Excel Services, which allows any worksheet to be created, edited and maintained via web browsers. It features Excel Web Access , the client-side component which is used to render the worksheet on a browser, Excel Calculation Service which is the server side component which populates the worksheet with data and perform calculations, and Excel Web Services that extends Excel functionalities into individual web services.
SharePoint can also be used to host Word documents for collaborative editing , by sharing a document. SharePoint can also be used to hold PowerPoint slides in a Slide Library , from which the slides can be used as a formatting template. It also notifies users of a slide automatically in case the source slide is modified. Also by using SharePoint, PowerPoint can manage shared review of presentations. Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser or Microsoft Office Outlook.
Microsoft Office also includes Groove , which brings collaborative features to a peer-to-peer paradigm. Groove can host documents, including presentations, workbooks and others, created in Microsoft Office application in a shared workspace, which can then be used in collaborative editing of documents. Groove can also be used in managing workspace sessions, including access control of the workspace.
To collaborate on one or more documents, a Workspace must be created, and then those who are to work on it must be invited. Any file shared on the workspace are automatically shared among all participants. The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected. Groove also provides features for conflict resolution for conflicting edits.
Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project. However, the calendar is not compatible with Microsoft Outlook. The Document Theme defines the colors, fonts and graphic effects for a document.
Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design. The new Office Theme file format. Similar themes are also available for data reports in Access and Project or shapes in Visio. Quick Styles are galleries with a range of styles based on the current theme. There are quick styles galleries for text, tables, charts, SmartArt, WordArt and more.
Microsoft Office Outlook can also include an optional Business Contact Manager included on a separate installation disc in Office Small Business and above which allows management of business contacts and their sales and marketing activities.
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Still using PowerPoint ? Create your best work and design one-of-a-kind presentations with PowerPoint in Microsoft Get the most up-to-date version of PowerPoint and easily create well-designed presentations. Upgrade to Microsoft today. Enhanced design tools let you create fluid motion and bring your slides to life with just a few clicks. Show off your ideas with elegant design, animation, 3D modeling, and icons. Bring your presentation to life with help from intelligent technology in just a few steps.
Present like a pro with slide-by-slide notes viewable only by you. Translate slides easily and use the built-in accessibility checker so you know you are reaching everyone in your audience. Collaborate in real time with Microsoft and use coauthoring and comments to get feedback from others. Save files to the cloud to easily share and access when and where you want with any device.
Make smooth animations, transitions, and object movements across the slides in your presentations. Create custom shapes and graphics with tools to combine, fragment, intersect, or subtract any two shapes. Try Office mobile apps and get more done on the go. Create, edit, and share your work anywhere, across all your devices. Microsoft plans include premium versions these applications plus other services that are enabled over the Internet, including online storage with OneDrive and Skype minutes for home use.
Microsoft plans are available as a monthly or annual subscription. Learn more. See system requirements for compatible versions of Windows and macOS, and for other feature requirements. However, Internet access is required to install and activate all the latest releases of Office suites and all Microsoft subscription plans.
For Microsoft plans, Internet access is also needed to manage your subscription account, for example to install Office on other PCs or to change billing options. Internet access is also required to access documents stored on OneDrive, unless you install the OneDrive desktop app. You should also connect to the Internet regularly to keep your version of Office up to date and benefit from automatic upgrades.
To reactivate your Office applications, reconnect to the Internet. Documents that you have created belong fully to you. If you cancel your subscription or it expires, you can still access and download all your files by signing in to OneDrive directly using the Microsoft account you used to set up Microsoft You do lose the additional storage that comes with your subscription, so you must save your files elsewhere or buy more OneDrive storage if your OneDrive account exceeds the free storage quota.
If you purchase an auto-renew subscription, your subscription starts when you complete your purchase. You can purchase auto-renew subscriptions from Microsoft If you purchase a pre-paid subscription, your subscription starts when you activate your subscription and land on your My Account page. You can purchase pre-paid subscriptions from a retailer or reseller, or a Microsoft support agent. If you have an active Microsoft Family subscription, you can share it with up to five members of your household six total.
To add someone to your subscription, visit www. Each person you add will receive an email with the steps they need to follow. Once they have accepted and completed the steps, their information, including the installs they are using, will appear on your My Account page.
You can stop sharing your subscription with someone or remove a device they are using at www. When you use cloud-based services, your IT infrastructure resides off your property off-premises , and is maintained by a third party hosted , instead of residing on a server at your home or business on-premises that you maintain. With Microsoft , for example, information storage, computation, and software are located and managed remotely on servers owned by Microsoft.
Many services you use every day are a part of the cloud—everything from web-based email to mobile banking and online photo storage. A Microsoft subscription unlocks the most up-to-date premium version of PowerPoint on all your devices. See options for home. See options for work.
Office is now retired Get the most up-to-date version of PowerPoint and easily create well-designed presentations. See plans and pricing for Microsoft Shift your business to Microsoft Design and present with confidence Enhanced design tools let you create fluid motion and bring your slides to life with just a few clicks. Work together in sync With 1 TB of OneDrive cloud storage, you can back up, share, and co-author your presentations. Take PowerPoint on the road, anywhere Review and edit files at work, home, or anywhere in between with mobile apps.
Always up to date Get exclusive, new features available only to PowerPoint in Microsoft PowerPoint Compare Microsoft Office Product features. Efficient files. With XML-based file formats, presentations are smaller, more robust, and require less storage.
Theme variants. Change the appearance of your slides with just one click. Morph transitions. Not included. Slide navigator. Merging shapes. Mobile productivity on every device. Always up to date. Always have the latest Office apps, features, and services.
Swipe to view more plans. Ready for Microsoft ? Expand all Collapse all. How do I know if my computer can run Microsoft ? Is internet access required for Microsoft ? Will I still have control of my documents with Microsoft ?
When would my subscription start? How do I share Microsoft with the rest of my household? PowerPoint resources Other versions of Office Learn about other versions of Office and how you can upgrade to the new Microsoft Office Office is now retired Updates are required to stay supported. Please update to Microsoft to get product support. Android is a trademark of Google Inc.
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